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Draft Minutes: March 31, 2009
Approved: April 14, 2009
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
March 31, 2009
Members Present: Frank Bowles, Don Metz, Jay Smith, Simon Carr, Judy Brotman, Michael Woodard.
Others Present: Stephen T. Campbell.
The meeting was officially opened at 8:01 am by Co-Chair Don Metz.
- The minutes of March 17, 2009 were approved.
- The purchase of interior and exterior signs was discussed. It was decided that the signs will be made locally. Signs include “Town Clerk”, “Selectboard”, “Police”, “Conference Room”, “Staff”, “Rest Room”.
- There will be a “paper” donor list posted for the opening of the new Lyme Town Office building. Following finalization of donations, an “etched” plaque will be made.
- Fewer than 10 of the original promised donations are outstanding at this point.
- The Utility Club has donated $900 for landscaping at the new Town Offices building. This will be used to purchase a hemlock hedge between the residence and the police department office. Estes & Gallup will purchase the bushes at Northern Nursery where they have an account, and will pass the discount along to the project.
- The Committee reviewed a spread sheet provided by Simon on the financial status of the project. Several additional items should be added to the “Outstanding Items” listing: Fixed shelving for the vault, closed shelving unit(s) for the Clerk’s desk area, entry mats and chairs for the conference rooms.
- Michael is working with Harper concerning a possible need for monitoring wells. If needed, these should be installed before the final grading is done.
- The Clerk’s Office counters are done – and are beautiful! The current counter will either be removed (at LTOC expense) and made into a bench, or will remain in its present location and be utilized by the next tenant of the office. Steve will advise the committee on the final status of the counter.
- As noted above, closed shelving needs to be added to the Clerk’s station in the Selectmen’s office.
- Entry rugs should be purchased, along with interior runners.
- Three conference room tables should be constructed – two for the conference room and one for the small meeting room. Estes & Gallup will purchase the appropriate material to construct these tables.
- Chairs will be ordered shortly. (The Eagles’ chairs are not available.) The Library will be able to add their chair order to the LTOC order, to keep costs down for both entities. Approximately 40 or 50 chairs will be ordered for the town.
- Don will speak to Ray Clark about his timeline for the vacating the garage.
The meeting adjourned at 8:50 am.
Respectfully submitted,
/s/ JLSB
Judith Lee Shelnutt Brotman
Next Meeting: Tuesday, April 7, 2009 at 8 am
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